The AGM is where the budget is struck, the body corporate committee is elected and the year's spending is authorised. It is also the meeting most buildings run late, under-attended and under-recorded — which is how a body corporate ends up with decisions it cannot evidence and owners who feel it was decided without them. Almost all of the fix happens before the day.
A New Zealand body corporate must hold an annual general meeting at least once a year under the Unit Titles Act 2010. The 2022 amendments sharpened what has to be reported to owners and how quickly minutes have to reach them, and for large developments of ten or more principal units they added disclosure and maintenance-planning obligations that the AGM is the natural place to discharge.
Governed by the Unit Titles Act 2010, administered by Unit Titles Services.
Ten or more principal units changes what the meeting has to cover.
In Quarter: Ask Quarter and it quotes the Unit Titles Act and Regulations directly — the notice period, the quorum, the threshold, in the Act's own words rather than a paraphrase of them.
Budget, levies, the long-term maintenance fund position and the insurance.
Its currency, what it says, and whether the fund is being contributed to at the rate it implies.
In Quarter: Upload the plan you already have and Quarter reads it into a costed schedule of items, lifecycles and due years. From there it projects the fund thirty years out and tells you the annual contribution that actually funds it.
Which powers the body corporate is delegating, and which it is keeping.
In Quarter: Committee roles and who holds them are recorded against the building, so notices, voting rights and permissions follow the position rather than one person's inbox.
Each motion, clearly.
In Quarter: Build the motion from the quotes and the budget, send the notice to every owner off the ownership register on the statutory clock, and record the vote as it is cast — a decision carries its majority automatically and emails the outcome to whoever raised it.
A specific obligation, and one that is easy to miss.
In Quarter: Minutes are drafted from the meeting itself rather than written from memory a fortnight later, then reviewed, published to owners and filed in the document register — and every action item in them becomes a tracked task with an owner and a date.
One month is the rule, and missing it is a transparency complaint waiting to happen.
For large developments the review interval is at least every three years. The AGM is where that gets noticed or does not.
The plan is compulsory precisely so the levy can be justified by it.
The legal requirement is a floor. A meeting run well does four things a compliant one might not: it authorises the year's money, it fills the committee, it settles the questions that would otherwise fill your inbox, and it leaves a record that answers them again next year.
The work is the notice, the agenda, the quorum, the votes and the minutes. Quarter does all five, and the committee does the deciding.
The agenda and papers sent to every owner with the notice period the legislation actually requires, from the register rather than from somebody's contact list.
Open decisions, unresolved maintenance, the budget and the motions owners submitted — assembled rather than remembered.
Proxies and electronic voting, so quorum stops depending on who happens to be free on a Tuesday evening.
Each resolution, who moved it, the count, and the outcome — captured as it happens.
Not written from memory a fortnight later. Reviewed, published to owners, and filed where the next committee will find them.
General information about New Zealand, not legal or financial advice for your building. Legislation is amended and grant programmes open and close — check the current position with Unit Titles Services or the administering body before you act on anything here.
Tell us about your building in New Zealand and we will show you exactly how Quarter would run it.
